BROADBRIDGE HEATH TENNIS CLUB

Broadbridge Heath Tennis Club A.G.M.
St John's New Hall Monday 30 November 2009 8:00pm

Present: Committee members: Sue Whitty, Ann Lines, Mike Coombs, Peter Ballard, Roger Jowett,
Club members: Elaine Jowett, Tim Shelton, Sue Tucker, Graham Horley, Michael Heeley, Joanne Coombs, Stephen Garrish, Claudia O’Connell, Sarah Malzer

1. Apologies: Nick Trout, Bruce Wilkinson, Matt Lines, Rob Leigh, Phil and Dee Nash, Nick Leach, Margaret Bailey, Jean Stewart, Richard Reynolds, Roger White.

2. Minutes of the 2008 AGM were accepted as a true record of that meeting. Proposed by Sue Whitty, Seconded by Roger Jowett.
Matters raised from the minutes : None

3. Chairwoman’s report: A copy of the report is attached separately.

4. Treasurer’s report: A copy of the report is attached separately. Jon Whitty was formally thanked for undertaking the audit. The report was accepted by the meeting. Proposed by Roger Jowett, Seconded by Ann Lines.

5. Presentation on the future of the club: Mike provided a powerpoint presentation of a ten year plan outlining proposals to take the club forward in the light of negotiating a new lease with the PC and resurfacing the courts. A copy of the powerpoint presentation is attached in the file.
Matters arising from presentation:
If club does not secure Biffa funding Mike put forward a proposal that members be asked to pay two years subs in advance to match BBHPC grant of £950. This was agreed in principal.
Ann has spoken to LTA and Slade Perkins to ascertain if our insurance covers non members playing on courts. LTA are sending details of our insurance to be checked at the next committee meeting.
Mike has put together an Environmental Policy and Child Protection Policy. There was unanimous agreement to adopt both of these.
Stephen Garrish suggested balloting members to ascertain their commitment to the club but the consensus of the meeting was to go ahead with the Biffa application as all present were in agreement that they wished to do all possible to move the club forward.
Joanne Coombs suggested that each member at the meeting tries to get two new family memberships as this would meet the target in the ten year plan. This was agreed to be an excellent idea.
Sarah Malzer suggested social events as a way to both raise funds and the profile of the club. This too was agreed to be a good idea and Sarah agreed to help with this.
In discussion on the state of the courts at present, it was decided that the moss problem needed rectifying now and could not wait for resurfacing. Claudia agreed to check what we could do ourselves. Sue agreed to contact Colourworks to see what they could offer and at what cost and Roger agreed to contact MM for their quote and to oversee this project. It was also decided that reluctantly we would have to close the courts until the moss had been treated as it poses a Health and Safety hazard. Claudia agreed to put a notice on the gate stating that the courts are temporarily closed.

There was a unanimous vote of thanks to Mike for all the hard work he has put into this project during the past months.

6. Election of the Executive Committee: Sue Whitty, Ann Lines, Mike Coombs and Peter Ballard were all happy to continue in their roles of Chair, Secretary, Treasurer and Membership Secretary. Roger Jowett, Nick Trout and Bruce Wilkinson all agreed to continue on committee.
Sarah Malzer agreed to join committee proposed by Ann Lines and seconded by Sue Whitty
Claudia O’Connell agreed to join committee proposed by Roger Jowett and seconded by Sue Whitty

Mike thanked Sue on behalf of everyone for her work as chair and Sue thanked Ann for her work as secretary.

7. It was agreed to leave discussion on Club sessions, coaching and court bookings for the next committee to discuss as it was late.

Meeting closed at 10.30pm