BROADBRIDGE HEATH TENNIS CLUB

Broadbridge Heath Tennis Club

Minutes of the annual general meeting held on 13 November 2006.

Committee members present:
Nick Trout
Tim Shelton
Mike Coombs
Peter Ballard
Sue Whitty
Jean Stewart
Bruce Wilkinson

Club Members present:
Roger Jowett
Elaine Jowett
Joanne Coombs
Stuart Ritchie
Robert Leigh
Ann Lines

1) Apologies for absence
Caroline Ritchie
Jane McCarthy
Alan Wickes
Sarah Coombs

2 ) Minutes of the 2005 AGM were accepted as a true record of that meeting.
Proposed by Sue Whitty. Seconded by Ann Lines.

3 ) Matters arising from the minutes of the 2005 AGM were addressed in the chairman’s report.

4) Chairman’s Report
Please refer to the separate sheet for the detail of the chairman’s report. Main points raised: Increased membership, good entries for tournament, well attended coaching sessions, club sessions had reasonable attendance although the change to Saturday had not increased numbers, Icicle League set up to keep up winter play, repair and painting of courts completed.

5) Treasurer’s Report Thanks were given to Tim Shelton for his outstanding contribution over ten years as treasurer. Mike Coombs took over in March this year. A copy of the report is attached separately.

6) General Matters
General points raised were as follows: -
It was agreed to erect screens at the road end of the courts . A new padlock is required.
Club tournament:- It was decided that the matches will be best of three sets and the finals will be moved to early September( the Icicle League will also be 3 sets).
Club sessions will return to Sunday mornings but at 9.30. Friday evening sessions caused a lot of discussion and it was decided that the format would be : one week - men, one week- ladies, one week junior, one week – mixed.
Coaching:- good feedback from the courses. Good idea to split the age groups for the children.
No open day as such, maybe run an American tournament with a prize as an incentive .Ann Lines knows editor of WSCT so may be able to get a piece about it .
Hire of courts :- It was decided to tighten up booking system, pay first and get a booking reference number. A notice will be put on the gate informing non- members of this. The padlock will be changed every 2 months and the codes put on membership cards.
A suggestion was made to have benches on the side of the courts

7) Election of the executive committee.
Caroline Ritchie stepped down as secretary and was thanked for her contribution. Nick Trout stepped down as chairman but remains on the committee , he was thanked for his hard work. Tim Shelton stood down also.
Ann Lines , Roger Jowett and Robert Leigh were elected onto the committee (proposed Sue Whitty, seconded Mike Coombs)
Sue Whitty was elected as chairman (proposed Roger Jowett, seconded Nick Trout). Ann Lines agreed to be secretary.
Peter Ballard will remain as membership secretary .
Mike Coombs remains as Treasurer.
Bruce Wilkinson remains on the committee as does Jean Stewart.

8) Any Other Business.
Roger Jowett will find out about LTA funding and lottery grants at Comptons.

The meeting closed at about 10. 30.pm.